7 Vital Reasons to Use Construction Project Management Software
Construction project management is the ideal job for hyper multi-taskers. The process also has the potential of becoming disorganized. That can slow the project to a crawl.
Different phases of the project are scheduled to tightly follow the next. Once the construction gets far enough along, simultaneous jobs must be completed on schedule.
It is easy to get lost in the jumbled maze of all the paperwork and documentation required per building codes and permitting.
Thankfully, there is help. The wise, perceptive project manager will utilize computerized project management software. It is of great assistance in streamlining the management process at every phase.
This software enables the manager to be better organized and efficient at multi-tasking the process. Take a look below at what this software can help you accomplish so much easier and quicker.
Creates and Manages Schedules
Scheduling is the absolute critical component of every construction project. Once the proposed project gets all the required legalities in place, and the project gets the go signal, the schedule must be in place and ready to implement.
Subcontractor jobs and their deadlines need to be lined up. Stakeholders must be kept current with the process and progress. Everyone knows construction projects usually get off schedule for some reason at some point. Rare is the project that encounters no schedule changes.
Construction management software manages these changes and notifies other scheduled crews. It can use electronic media like email and texts to inform and explain the schedule adjustments.
It Manages and Tracks Construction Documentation
Did I hear someone mention paperwork? The amount of required paper these projects entail is astounding. Contracts and revisions, submittals, RFI’s, drawings, purchase and change orders, stage completion photos are all intrinsic to the process.
Construction software stores and manages every document and makes it readily available when needed. It electronically informs all parties throughout the process so that everyone is kept current.
It Manages Bids and Submittals
Recruiting subcontractors always involves a bidding process. Usually, multiple bids and submittals are required for every phase of construction. This greatly multiplies paper documentation in the back and forth process.
Managing bids and submittals can be a confusing and daunting task. Similar contractor names and addresses can confuse even the most diligent manager.
Software tracks the bidding process from submission to awarding the contract with a complete communication history.
Every project involves multiple parties. Owners must share information and communicate with the builders. Likewise, the builders do the same with their subcontractors.
This process keeps the project moving forward and on schedule. Thanks to document sharing capabilities, construction software makes this process much smoother.
Mobility is another key cog this software accommodates. Collaboration requires mobility. Builders usually have multiple, simultaneous projects in process. They have to be mobile to cover them.
The SaaS, Software as a Service, formatting of construction software makes mobile communicating convenient and easy. This is ideal for builders who spend few hours in their offices at their desktop computers.
Construction software can be easily integrated with other applications. Some construction companies prefer what are called stand alone software.
Stand alone usually has a single function they specialize in as opposed to an entire multi-function platform. If you need additional functionality, software can be integrated with Quickbooks, Gmail and other management software.
Speaking of specialty construction companies, construction software, even as a standalone product, provides the necessary functions of estimating materials and labor costs. These standalone programs can be combined with other systems to expand functions as needed.
Keeping Job site Logs
Job site logs are absolutely essential for keeping track of what actually happens on the construction location. Keeping track with materials used, what part of the job gets completed and when, is just good management.
Tracking tool usage and equipment movement from phase to phase, and to other job sites, ensures proper accounting of resource usage. Job site logs can be either blank fields to fill in, or they can feature some auto-fill information. Many also feature clock-in and clock-out functions.
Any builder or subcontractor can be greatly aided through the use of construction software. It can make the whole process run much more smoothly. Software can drastically improve the professional image of every stakeholder of the construction project.